Silal is a leading Agritech and food security company based in the United Arab Emirates, committed to transforming the nation’s agriculture and food supply chain. Established to support the UAE’s national food security agenda, Silal leverages advanced technologies, sustainable farming practices, and strategic partnerships to enhance local food production, reduce dependency on imports, and ensure the availability of high-quality fresh produce year-round. With operations spanning agri-food supply chain management, local farm support, and smart farming innovation, Silal plays a vital role in building a resilient and self-sufficient food ecosystem in the UAE.
"Working with the Meta-Lean team was a smooth, effective, and professional experience. Their implementation process was well-structured, efficient, and tailored to our needs, making it easy to get up and running. Their clear communication and hands-on support ensured the entire process was straightforward and successful."
Business Solutions Officer, Silal
Silal, a prominent Agritech and Food company in the UAE, approached us with a need to streamline and digitize their project management operations within monday.com. Their primary challenge was to establish an integrated system to manage project intake, PMO workflows, risk and issue tracking, and budget oversight across multiple departments.
To address Silal’s complex and multi-layered project management needs, we developed and implemented a comprehensive monday.com solution tailored to streamline their end-to-end project lifecycle—from intake and approval to execution, tracking, and reporting. The solution was designed with scalability, automation, and real-time visibility in mind, ensuring the system could grow with their evolving business demands.
We began by creating a structured project intake form within monday.com, customized to capture key information such as project title, department, priority, expected start/end dates, business justification, and category. Automations were applied to route each request to the relevant approval authority based on project type and category. These automations ensured timely reviews and approvals, reducing manual follow-ups.
Each phase of the intake process was date-stamped automatically, and real-time notifications were sent to the initiators and decision-makers, keeping everyone informed throughout the approval lifecycle. This setup improved internal communication, eliminated bottlenecks, and provided complete traceability of the intake-to-approval process.
Once a project request was approved, our solution triggered the automatic creation of a new project board using a pre-configured master template. Simultaneously, a new item representing the project was added to the Portfolio Management board to maintain centralized oversight of all initiatives.
The master template was thoughtfully designed to include:
This ensured standardization across all projects and eliminated the need for manual setup—saving time and reducing the risk of errors.
Each project board contained sections to track project-specific risks, issues, and budgets in dedicated views. These were aligned with PMO best practices to ensure consistent categorization and prioritization. Stakeholders could easily log, assign, and update risks and issues, while budget fields provided visibility into estimated vs. actual spend.
The budget view was further enhanced with calculated fields and custom dashboards to display financial summaries and variance indicators, empowering project managers to make informed, data-driven decisions.
To maintain real-time alignment between project boards and the Portfolio board, we implemented mirror columns and automation rules that fed key data—such as status, risk level, budget updates, and overall progress—back into the Portfolio board.
This synchronization allowed Silal’s leadership to monitor the health and performance of each project at a glance, without needing to navigate into individual boards. It also ensured data integrity and created a single source of truth for reporting and decision-making.
Finally, we designed a comprehensive portfolio-level dashboard using monday.com’s widget-based dashboarding tools. This dashboard pulled data from all linked project boards and visualized them department-wise using charts, counters, timelines, workload indicators, and status overviews.
This gave department heads and executive management a consolidated view of:
This end-to-end implementation not only digitized Silal’s project management operations but also provided them with a robust, transparent, and scalable system to monitor performance, manage risks, and ensure accountability across teams.
